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Archive for the ‘Tools and Software’ Category

Download only new messages from Gmail in Thunderbird via POP3

Mozilla Thunderbird is a very good email client and it is free too. I like it a lot as it allows to setup multiple email accounts without worrying about “Profiles” unlike Microsoft Outlook. It is very light and easy to use. It also provides features to compact your local database or setup limit on the emails to keep in your local folder.

I had only one problem while setting Gmail. Whenever I configured my Gmail account with Thunderbird, it started downloading all the older emails which I had read already. As I had a lot of emails in my Gmail account, it would take a lot of time to download older emails.

Well, at last I figured this out! I had to make a few changes in my ‘Gmail Settings’.  You can also follow the below steps to download only new messages from your Gmail account when setting Thunderbird with POP3:

  • Open your Gmail account.
  • Go to Settings
  • Select ‘Forwarding and POP/IMAP’
  • Under ‘POP Download’ Select ‘Enable POP for mail that arrives from now on’
  • To retain original copy, Select ‘keep Gmail’s copy in the inbox’

Please also see the following snapshot to give you a better idea:

Download only new messages from Gmail in Thunderbird using POP3

I hope this helps you in resolving the issue of downloading only new messages from the Gmail account in Thunderbird via POP3.

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View PDF Structure using Adobe Acrobat or a Free Tool called PDFXplorer

In my previous post titled ‘Learn and Understand PDF Structure‘, I shared some details regarding the structure of the PDF file. Sometimes, we also need to view the internal structure of the PDF files in order to understand the objects of the PDF file and their relationships. In this post, I’ll share how you can view this internal structure in detail easily.

You can either use Adobe Acrobat to view the PDF structure or a free tool called PDFXplorer. If you want to use Acrobat to view the internal structure, you can use Preflight option to do that. In Acrobat X, you can access this option from Tools -> Print Production -> Preflight.

Open-Preflight-Option-in-Acrobat-X

The following snapshot shows you how the internal PDF structure will look like in the Acrobat.

view-internal-pdf-structure-in-acrobat-x

As I mentioned earlier, there is a free tool as well to view the internal PDF structure named PDFXplorer. You can download it from this link. It is very simple tool which gives you only one option to browse a particular PDF and then view its internal structure. You can see in the following snapshot that how the internal structure will look like in this tool.

view-internal-pdf-structure-using-pdfxplorer

I hope this post helps you to view the internal PDF structure.

Accessible PDF Files and Checking PDF Accessibility using Free Tool

In general terms, accessibility is used to describe the degree to which something is available to as many people as possible. However, it is often used to focus on people with disabilities and their right of access to entities. Assistive technologies are helping the people with special needs in all the areas of life. This is true in the field of computer and internet as well, so that this technology could also be made accessible to the people with disabilities.

While making the computers and web accessible to the people with such special needs, it is important to make the contents and data accessible to the users; PDF files are also part of these contents. When we want to make a PDF accessible, it means we need to follow certain standards while creating or editing PDF files, so that the contents of these PDF files can be accessed by the assistive technologies and provided to the users.

These standards include making the contents completely tagged and marking the document tagged as well, defining document language, providing accessible font encoding, bookmarks, and consistent heading structure etc. You can find more details about accessible PDF files in section 14.9 of PDF Specification Reference. And in order to understand the accessibility for the contents published on the web, you need to check out W3C document Web Content Accessibility Guidelines.

We have seen a little bit about accessibility and accessible PDF files. Now, let’s have a look at a free tool, called PAC (PDF Accessibility Checker) , provided by “Access for All” Foundation. This is a very simple tool to test the technical accessibility of the PDF documents. You only need to download and extract the tool, and run PAC.exe to check the PDF.PDF Accessibility Checker

Simply browse the PDF file you want to test for accessibility and press Start Check button. It will show you all the passed results in the testing criteria.